ADMINISTRATIVE ASSISTANT

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as facility managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our maintenance operations are comprised of professional engineers, certified quality control inspectors, and experienced maintenance technicians with proficiency developing and executing highway infrastructure maintenance contracts throughout the United States. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
 
Position summary: Roy Jorgensen Associates, Inc. is currently seeking full-time Fleet Administrative Assistant to join our team at the corporate office in Frederick, MD. This position supports the fleet team with tasks related to a lease program of over 700 assets, assists with asset damage claims involving insurance companies, and provides support in the issuance of employee fuel pins and GPS monitoring/updates within our supporting systems.

Salary: $21-$23/hr depending on experience 

Schedule: Full time, reporting to the corporate office.

Responsibilities: Administrative Assistant with the Fleet program to include:

• Assist project/field with status of purchases, insurance claims, registration, GPS Tracking etc.
• Working in the latest technology to monitor, report, and communicate on alerts such as speeding, GPS-geofencing.
• Responding to project/field needs and questions timely
• Provide fuel pins for new hires.
• Processing invoices daily
• Reviewing reports to identify issues and recommending solutions.
• Staying up to date and compliant with all vehicle titles, registrations, and tags.
  • Set-up, review and communicate preventative maintenance (PM) schedules.
  • Record PM completion.
  • Assist in-house mechanic shops recording work activity.
• Intake customer service for Property damage claims and related repairs and Work with Insurance companies to process claims. Assisting with purchasing and inventory management
• Develop strong customer service-oriented relationships with project personnel.

Qualifications:

• High School Diploma/GED
• Customer service orientation
• Excellent organization and independent work skills
• Detail Oriented
• Knowledge and ability to adapt to the latest technology
• Problem solver; analytical thinking skills
• Strong oral and written communication skills
• Excellent general computer skills, including MS Excel and other Microsoft products
• Maintain company standards for background checks (i.e. criminal record, driving record and controlled substance/drug testing)
• Bilingual a plus

• Preference for fleet management or procurement experience
• Insurance Claim Processing Preferred

​​​
Total Compensation Package to include: FREE PPE! Competitive base pay, annual profitability based bonus, eligible fo referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Health Savings Accounts, Critical Illness coverage, Pet Insurance Discount, Employee Assistance Plans and more!

Company will conduct Background check, MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V