Administrative Assistant

­­­­­­­­­­­­­­­­­­­­­­­­­­ Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 50 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as facility managers, maintenance engineers, trainers, assets managers and solution providers.

Position Description:

The Irvine, California office is currently seeking a part-time individual to provide administrative support to the facilities and route services teams. The position is part-time (25 hours per week) and preferable hours are 12:00 PM to 5:00 PM.

Qualifications:

Preferred candidate will have a minimum of 3 years of administrative experience, excellent interpersonal, verbal and written communication, organizational and time management skills, and proven computer knowledge with experience using Microsoft Outlook, Word, and Excel. The right candidate shall be distinctively computer literate with the ability to learn and administer the facilities Computerized Maintenance Management System (CMMS) and be the first point of contact. Knowledge of HVAC and/or facilities services is a plus.

Responsibilities:

• Assist with updating and managing work order database (CMMS).
• Receive, process, and distribute all vendor invoices for project manager approval and payment.
• Receive, process, and submit technician timesheets for manager approval.
• Receive, process, and submit work orders for billing purposes.
• Answer phones, generate service requests, and further support our facilities call center as needed.
• Generate and distribute monthly aged AR statements, proposals, and other documents as needed.
• Assist with daily technician and subcontractor scheduling.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workplace. EOE/M/F/D/V