Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 50 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as facility managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our maintenance operations is comprised of professional engineers, certified quality control inspectors, and experienced maintenance technicians with proficiency developing and executing highway infrastructure maintenance contracts throughout the United States. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
 
Position summary: Roy Jorgensen Associates, Inc. is currently seeking a part-time Administrative Assistant to perform administrative operations at our West Operations center located in Addison, TX.  This position requires performing a variety of tasks related to office administration and adherence to all applicable federal, state, and local regulations, as well as Jorgensen Company policies and procedures.

The responsibilities of this position include, but are not limited to:

• Answer and complete follow up calls with project staff, clients, vendors, etc. to obtain information regarding work performed/to be performed.
• Administer and maintain in-house database management system.
• Perform general clerical duties.
• Be a dependable, reliable, and highly organized member of the team with focus on safety, business maturity, discretion, enthusiasm, and a positive attitude.

Required Experience:
At least one (1) year experience performing general clerical duties: photocopying, faxing, mailing, filing, and managing voicemail system
At least one (1) year experience administering and maintaining in-house database management system
Skilled in establishing priorities and managing heavy workloads
Excellent verbal and written skills

Preferred Experience:
Construction or Maintenance Industry administrative experience
Bilingual (English and Spanish)

Ability:
Ability to adapt and champion accelerated company initiatives
Ability to manage in-house database systems
Spreadsheet management
Experience with vendor invoicing
Perform basic math skills including calculations using fractions, percentages, and/or ratios
Understand multi-step written and oral instructions
Self-starter who can work independently
Dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
Organization and prioritization
Completing assignments on time

Qualifications:
High School Diploma, some college courses required with College Degree preferred
Knowledge of administrative activities
Knowledge of phone and messaging systems
Knowledge of Microsoft Office software
Solid organizational planning
Proper phone technique and protocol
Excellent verbal and written skills
Skill in establishing priorities and managing work loads
Ability to perform multiple, non-technical tasks with a potential need to upgrade skills in the order to meet changing job conditions
Neat and legible handwriting skills
Perform  basic math skills including calculations using fractions, percent, and/ratios
Read and understand manuals, write documents following prescribed formats
Understand multi-step written and oral instructions
Self-starter who can work independently
Dependable and highly organized with business and maturity, discretion, enthusiasm, and positive attitude
 
Schedule:
Part time; Monday - Friday. Minimum of 20 hours per week. Must be able to work during month end.
 
Total Compensation Package to include: Competitive base pay, annual profitability based bonus, recognition incentives and extensive paid training opportunities.  Comprehensive Benefit Plan options for full time employees to include: Health, Vision & Dental insurance, Vision Discounts, 401(k) Retirement Plan, Vacation, Sick, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Employee Assistance Plans and more!
 
Company will conduct Background check, MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employers and is committed to diversity in our workforce. EOE/M/F/D/V